Contract Administration
The Stanford Medicine Contract Administration department provides centralized contract management and legal review services that include: coordinating contract requests, advising on contractual matters, negotiating and drafting legal documents, performing legal review and facilitating timely renewal or termination of contracts to meet internal policies and external regulations and optimize legal and business terms.
Introduction to Contract Administration
Location
300 Pasteur Drive
Mail Code 5572
Stanford, California 94305
Email: Contract Administration
Contract Administration is a shared service for the following legal entities:
1) Stanford Health Care; 2) Lucile Salter Packard Children’s Hospital at Stanford (“Stanford Medicine Children's Health”); 3) Stanford Health Care Tri-Valley; 4) University HealthCare Alliance (“Stanford Medicine Partners”); 5) Packard Children’s Health Alliance; 6) Stanford Blood Center, LLC; 7) Stanford University Medical Network Risk Authority, LLC (“The Risk Authority”); 8) CareCounsel, LLC
Get Started
Click one of the following buttons to request, track, or access contracts. For assistance with applicable usernames, passwords, or other access issues, please email ContractAdministration@stanfordhealthcare.org.
Our Process
Contract Administration aspires to be the national leader in healthcare contract administration by providing exceptional and timely contract management and legal review services. Every contract managed by the Stanford Health Care - Contract Administration department follows four phases in the contract lifecycle depicted below:
Contract Administration Fiscal Year Annual Review
- Contract Administration's top ten accomplishments from Fiscal Year 2021
- Contract Administration's top ten accomplishments from Fiscal Year 2020
- Contract Administration's top ten accomplishments from Fiscal Year 2019
- Contract Administration's top ten accomplishments from Fiscal Year 2018
- Contract Administration's top ten accomplishments from Fiscal Year 2017
Training Videos
The following videos provide helpful information related to the contract process:
Requesting Contracts
Tracking Requested Contracts
Managing Contracts
Preparing Effective Statements of Work
Medical Equipment Purchases
Understanding Business Associate Addendums
Training Guides
The following training guides are updated frequently and provide helpful instructions related to the contract process:
- TRAINING GUIDE - Contract Administration Process Overview
- TRAINING GUIDE - Contract Administration Flow Chart and Definitions
- TRAINING GUIDE - Track a Requested Contract
- TRAINING GUIDE - Access a Fully Signed Active Contract
- TRAINING GUIDE - Business Associate Decision Tree
- TRAINING GUIDE - Running and Saving Contract Reports in MediTract
- TRAINING GUIDE - How to Purchase Goods & Services
- TRAINING GUIDE - Requesting Purchase Orders for Goods in Infor Lawson
- TRAINING GUIDE - Checking the Status of a Requested Purchase Order in Infor Lawson
- TRAINING GUIDE - Tracking Remaining Funds in a Purchase Order in Infor Lawson
- TRAINING GUIDE - Requesting Purchase Orders for Goods in PeopleSoft
- TRAINING GUIDE - Checking the Status of a Requested Purchase Order in PeopleSoft
- TRAINING GUIDE - Tracking Remaining Funds in a Purchase Order in PeopleSoft
- TRAINING GUIDE - Ordering Office Supplies Using OfficeDepot
- TRAINING GUIDE - Vendor Registration
Standard Contract Types, Language, Terms & Conditions, Forms and Policies
The following documents include a list of Contract Administration standard contract types and contract type definitions, standard contract language that is required in contracts involving a Stanford legal entity, purchase order terms and conditions that are referenced in purchase orders, other contract related forms and policies:
- Standard List of Contract Types and Contract Type Descriptions
- Standard Contract Language
- Purchase Order Terms and Conditions
Forms:
Policies
- Stanford Health Care – Contract Administration Policy
- Lucile Salter Packard Children’s Hospital at Stanford – Contract Administration Policy
- Stanford Health Care Tri-Valley – Contract Administration Policy
- University HealthCare Alliance – Contract Administration Policy
- Packard Children’s Health Alliance – Contract Administration Policy
- Stanford Blood Center, LLC – Contract Administration Policy
- CareCounsel, LLC – Contract Administration Policy
- Stanford University Medical Network Risk Authority, LLC – Contract Administration Policy