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Contract Administration

The Stanford Medicine Contract Administration department provides centralized contract management and legal review services that include: coordinating contract requests, advising on contractual matters, negotiating and drafting legal documents, performing legal review and facilitating timely renewal or termination of contracts to meet internal policies and external regulations and optimize legal and business terms.
 

Introduction to Contract Administration

Location

300 Pasteur Drive
Mail Code 5572
Stanford, California 94305

Email: Contract Administration

   

Contract Administration is a shared service for the following legal entities:

1) Stanford Health Care; 2) Lucile Salter Packard Children’s Hospital at Stanford (“Stanford Medicine Children's Health”); 3) Stanford Health Care Tri-Valley; 4) University HealthCare Alliance (“Stanford Medicine Partners”); 5) Packard Children’s Health Alliance; 6) Stanford Blood Center, LLC; 7) Stanford University Medical Network Risk Authority, LLC (“The Risk Authority”); 8) CareCounsel, LLC

Get Started

Click one of the following buttons to request, track, or access contracts. For assistance with applicable usernames, passwords, or other access issues, please email ContractAdministration@stanfordhealthcare.org.

Request a Contract

Stanford Health Care

Stanford Health Care Tri-Valley

University HealthCare Alliance

CareCounsel

The Risk Authority

Lucile Packard Children’s Hospital

Packard Children’s Health Alliance

School of Medicine

Stanford Blood Center

 

Track a Requested Contract

Stanford Health Care

Stanford Health Care Tri-Valley

University HealthCare Alliance

CareCounsel

The Risk Authority

Lucile Packard Children’s Hospital

Packard Children’s Health Alliance

School of Medicine

Stanford Blood Center

 

Access a Fully Signed Contract

Stanford Health Care

Stanford Health Care Tri-Valley

University HealthCare Alliance

CareCounsel

The Risk Authority

Lucile Packard Children’s Hospital

Packard Children’s Health Alliance

School of Medicine

Stanford Blood Center

 

Request Access to Submit a Contract Request Form »

MediTract Access Request Form »

 

Our Process

Contract Administration aspires to be the national leader in healthcare contract administration by providing exceptional and timely contract management and legal review services. Every contract managed by the Stanford Health Care - Contract Administration department follows four phases in the contract lifecycle depicted below:

 

 

Contract Administration Fiscal Year Annual Review

  • ​Contract Administration's top ten accomplishments from Fiscal Year 2021
  • ​Contract Administration's top ten accomplishments from Fiscal Year 2020
  • ​Contract Administration's top ten accomplishments from Fiscal Year 2019
  • Contract Administration's top ten accomplishments from Fiscal Year 2018
  • ​Contract Administration's top ten accomplishments from Fiscal Year 2017
 

Training Videos

The following videos provide helpful information related to the contract process:

 

Requesting Contracts

Tracking Requested Contracts

Managing Contracts


Preparing Effective Statements of Work


Medical Equipment Purchases

Understanding Business Associate Addendums

 

Training Guides

​The following training guides are updated frequently and provide helpful instructions related to the contract process:

 

Contract Administration Training Guides:
  • TRAINING GUIDE - Contract Administration Process Overview
  • TRAINING GUIDE - Contract Administration Flow Chart and Definitions
  • TRAINING GUIDE - Track a Requested Contract
  • TRAINING GUIDE - Access a Fully Signed Active Contract
  • TRAINING GUIDE - Business Associate Decision Tree
  • TRAINING GUIDE - Running and Saving Contract Reports in MediTract
Related Training Guides:
  • TRAINING GUIDE - How to Purchase Goods & Services
  • TRAINING GUIDE - Requesting Purchase Orders for Goods in Infor Lawson
  • TRAINING GUIDE - Checking the Status of a Requested Purchase Order in Infor Lawson
  • TRAINING GUIDE - Tracking Remaining Funds in a Purchase Order in Infor Lawson
  • TRAINING GUIDE - Requesting Purchase Orders for Goods in PeopleSoft
  • TRAINING GUIDE - Checking the Status of a Requested Purchase Order in PeopleSoft
  • TRAINING GUIDE - Tracking Remaining Funds in a Purchase Order in PeopleSoft
  • TRAINING GUIDE - Ordering Office Supplies Using OfficeDepot
  • TRAINING GUIDE - Vendor Registration

Standard Contract Types, Language, Terms & Conditions, Forms and Policies

​The following documents include a list of Contract Administration standard contract types and contract type definitions, standard contract language that is required in contracts involving a Stanford legal entity, purchase order terms and conditions that are referenced in purchase orders, other contract related forms and policies:

 

Standard Contract Types, Language, and Terms & Conditions:
  • Standard List of Contract Types and Contract Type Descriptions
  • Standard Contract Language
  • Purchase Order Terms and Conditions

Forms:

  • Purchase Requisition Form
  • Purchase Order Change Form
  • MediTract Access Request Form

Policies

  • Stanford Health Care – Contract Administration Policy
  • Lucile Salter Packard Children’s Hospital at Stanford – Contract Administration Policy
  • Stanford Health Care Tri-Valley – Contract Administration Policy
  • University HealthCare Alliance – Contract Administration Policy
  • Packard Children’s Health Alliance – Contract Administration Policy
  • Stanford Blood Center, LLC – Contract Administration Policy
  • CareCounsel, LLC – Contract Administration Policy
  • Stanford University Medical Network Risk Authority, LLC – Contract Administration Policy
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